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Browsable Images Instruction for FamilySearch Catalog: Difference between revisions

Browsable Images Instruction for FamilySearch Catalog (view source)

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==Purpose==
{| width="100%" cellspacing="1" cellpadding="15" border="1"
For each locality in the Czech Republic visually verify there is an archive listed. If no archive is already listed, then locate and enter the correct archive.
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|width="50%"| '''Step 1:''' <br> Click the link under “View Images in this Collection” lower left of the catalog entry.
==Instructions==
|colspan="2" width="50%"|[[File:Image browse instructions 11A.jpg|700px]]
 
|-
====Step 1: Access the Scanned Gazetteer Pages====
|width="50%"| '''Step 1A:''' <br> Your collection may require you to navigate through some  locations and/or dates and types of records. Click the one that applies to your research. You may have to click several times to get to the images.  
Choose the [https://drive.google.com/open?id=180H09kI56hWb_F0qztMpTbSVCvTJD5YJ Bohemian Gazetteer] or the [https://drive.google.com/open?id=1qN35L76NmSJSjFGsnv3R4mLTwiHT2nc4 Moravian Gazetteer]. '''You will need to download them for this project, due to the large size of each file. Google will warn you that they can't scan the file for viruses. These files are safe to download.'''
|colspan="2" width="50%"|[[File:Image browse instructions 15.PNG|700px]] [[File:Image browse instructions 13.PNG|700px]]
 
|-
====Step 2: Select the page or pages you want to work on====
|width="50%"|'''Step 2:''' <br> Use the icons in the top-left side of the image viewer to navigate.
*Using the [https://docs.google.com/spreadsheets/d/1SbFiVpiyGq2nEy_-pLmTRezh4AC84k4ituFzKgeAGa4/edit?usp=sharing task list], choose the page you want to work on. Make sure you select the tab for the Gazetteer you chose. You can find the tabs across the bottom of the spreadsheet. Put your name in the name column. This way we know who's working on what page and people won't do the same work. <br>
:*The arrows move you from on image to another
[[File:Crproject1.PNG|700px]]
:*The + and the – to zoom in and out of the images.  
====Step 3: Go to the page you selected in the gazetteer====
:*Clicking on the tiles icon under the + and – will let you see a series of smaller images for the entire collection. This is a quick way to jump forward many images at a time.
*Open the gazetteer you downloaded and scroll to the page you are working on.  
|colspan="2" width="50%"| [[File:Image browse instructions_2.PNG|300px]] [[File:Image browse instructions 3A.jpg|400px]]
*You may find it easier to keep track of the line you are on and the Gazetteer names you will be working with if you print out the page or pages you have signed up for on the task list.  
|-
:'''Example:''' If you signed up for page #44 on the Bohemian task list, you can print only page #44 and will have it on the desk. With a ruler, you are better able to keep track of your work.  
|width="50%"| '''Step 3:'''<br> Find the correct item number by scrolling through the images looking for a title board in the film. This is usually a black page with white letters on it and is larger print than the record images. For a better view, click on an image to enlarge it. <br>
*You will have six or seven columns for each page, depending on the gazetteer you chose:
:*You can return to the thumbnail view by clicking the menu item in the top left corner with several squares on it.  
#Locality
|colspan="2" width="50%"| [[File:Image browse instructions 9.PNG|300px]] [[File:Image browse instructions 10.PNG|300px]]  
#Alternate spellings or names for that locality
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#Roman Catholic parish for this location
|width="50%"|'''Step 4:''' <br> Review the first several images individually while they are enlarged to see if there is an index or instructions for how the records are organized.
#The archive for that location and the number of respective parishes
|width="25%"|[[File:Image browse instructions_6.PNG|300px]]
#Numbers of parish in use
|width="25%"|[[File:Image browse instructions_7.PNG|200px]]  
#The respective judicial district for that location.
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#Lists the country.
|width="50%"|'''Step 5:'''<br> Move from one image to another using the arrows on the top left corner of the page.  
[[File:Moravian_screenshot.PNG|500px]] [[File:Bohemian_screenshot.PNG|500px]]
:*You can quickly move several images ahead by changing to the thumbnail view by clicking the icon with several small squares in it.
*'''For this project you will use columns 1,2,4 and occasionally 6.'''
|colspan="2"|[[File:Image browse instructions_3.PNG|100px]]
*'''The gazetteers are in alphabetical order by locality.'''
|-
*'''Some pages were scanned more than once because the quality of the first scan was poor. If you notice missing columns or information on your, scroll forward a page or two to check for a better scan of the page.'''
|width="50%"|'''Step 6:''' <br> If there is no index at the beginning, check at the end of that film.
 
|colspan="2" width="50%"| <br>
====Step 4: Search for each locality in the gazetteer spreadsheet and add the correct archive====
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*Open the [https://docs.google.com/spreadsheets/d/1QACiKGiMYNEqF-l9xlt34Vzfyjg2Ake_nFtUqy_FrXg/edit#gid=740973258 the gazetteer spreadsheet] or get out the page you printed.
|width="50%"| '''Step 7:''' <br> If there is an index, try finding your ancestor in that index.
*Locate the first line and first column.
:*They are usually in alphabetical order by last name. Sometimes all of the names that begin with A are grouped together and not in any order. 
*Locate the locality name on the spreadsheet. There is a tab for each letter of the alphabet. Each one has been sorted in alphabetical order by municipality to make this easier. Using control+F will make this easier.  
:*Sometimes  there is no order and you may have to look through the index one image at a time.  
*Check the archive column  (column G) on the gazetteer spreadsheet. If there is already an archive listed, you can move on to the next locality. If not, switch from the gazetteer spreadsheet to the PDF.
:*If you are researching in the United States, [[United States Index Systems]] explains different styles of indexes.
*One the line for the locality you are working on, go to the 4th column. You will see a letter followed by some numbers.  The archive is identified by the first letter in that column. Find the letter in the key below and copy and pase the name of the archive into column G on the spreadsheet.  
|colspan="2" width="50%"| <br>
:B=Brno<br>
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:E= Plzen<br>
|width="50%"|'''Step 8:''' <br> Once you find your ancestor in the index, you may have a page number and or a book number that tells you where their record is.
:L= Litomerice<br>
:*Use the page numbers on the images ('''not''' the image numbers) to find them.
:M= Praha Mesto<br>
|colspan="2" width="50%"| [[File:Image browse instructions_8.PNG|500px]]  
:P= Praha<br>
|-
:S= Opava<br>
|width="50%"|'''Step 9:''' <br> Pay attention to whether the images contain two pages or one page when determining where the image you need may be.
:T= Trebon<br>
:*If the film you are looking at only includes the index, you will need to go to another film.
:Z= Zamrsk<br>
:*Use the information in your ancestor's index entry to determine which film in the collection you will need.  
:A= Brno City<br>
|colspan="2" width="50%"| <br>
:O= Olomouc<br>
|-
*Enter the correct archive name in the archive column of the gazetteer spreadsheet.
|width="50%"|''' Step 10:''' <br> If there is no index, check several images to determine how they are organized.
 
:*They may be in chronological order, alphabetical order or by order recorded.  
====For multiple localities with the same name or localities not in the gazetteer spreadsheet====
:*There may be no order.
*If there is more than one locality with the same name compare the judicial district (column 6) in the book with the judicial district in the  gazetteer spreadsheet to determine which archive goes with that locality. Then add the archive from column 4 on the row to the gazetteer spreadsheet.
|colspan="2" width="50%"| <br>
:*For example, the Moravian Gazetteer has three localities named Adamov.<br>
|-
:[[File:Multiple localities 1.jpg|700px]]<br>
|width="50%"|'''Step 11:'''<br> If the images don't seem to be in any particular order, you may need to do a page-by-page search of the images.  
<br>
|colspan="2" width="50%"|
:*Look at the judicial district column and compare it to the judicial district in the gazetteer spreadsheet.
|-
:[[File:Multiple localities 2.jpg|700px]]
|width="50%"|''' Step 12:''' <br> To find more specific guidelines when searching a collection, see the “Learn more” article link on the collection page.
:[[File:Multiple localities 3.PNG|700px]]
|colspan="2" width="50%"| [[File:Image browse instructions_5.PNG|1000px]]
<br>
|}
<br>
[[Category:Guided Research]]
:*Look at column 4 in the PDF gazetteer to determine which archive to add to the gazetteer spreadsheet.  
[[Category:FamilySearch]]
:[[File:Mulitple localities 6.jpg|700px]]
[[Category:FamilySearch Finding Aids]]
<br>
[[Category:Sandbox]]
<br>
:* If you're looking at the very first listing of Adamov, you'll see that it's in the Brno Venkov judicial district and the correct archive to add to the gazetteer spreadsheet is Brno.  
:[[File:Multiple localities 5.jpg|700px]]
<br>
<br>
*If that locality is '''not''' in the gazetteer spreadsheet, please add it to the tab labeled "Judicial Districts Not in Other Sheets" that is after the Z tab. Fill out each column as completely as you can using the columns in the gazetteer.
 
====Step 5: Update the task list====
*Put the date in the date completed column of the task list.
Heather Mecham
11,709

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