Archives and Libraries

Archives collect and preserve original documents of organizations such as churches or governments. Libraries generally collect published sources such as books, maps, and microfilm. This section describes the major repositories of genealogical and historical records and sources for researching German-speaking people from Russia.

Although, the records you need may be in a foreign archive or library, the Family History Library may have a microfilm copy of them. Check the Family History Library Catalog before writing to or visiting archives in the Commonwealth of Independent States (hereafter CIS) or Germany.

If you plan to visit one of these repositories, contact the organization and ask for information about their collection, hours, services, fees, and whether they allow visitors. For further information about the collection try looking in the Family History Library Catalog Author/Title Search under the archive name for inventories and registers. You could also try the Family History Library Catalog Place Search under the place where the archive is located and the topic “Archives and Libraries.”

There are six major types of genealogical repositories for records about Germans from Russia:

State and National Archives (Commonwealth of Independent States [CIS])
Special German Archives
Other Archives Outside of the CIS
Historical and Genealogical Societies
Internet Sites
Village Coordinators

Many large collections of Germans from Russia records exist in Central Europe as well as the Commonwealth of Independent States. Soviet archives centralized vast holdings of church and vital records dating from 1722 to 1917. By so doing they have assisted in preserving records that might otherwise have been lost or destroyed.

State and National Archives (Commonwealth of Independent States)

Repositories of primary interest to genealogists are the Central State Archives [Центральный Государственный Архив = Tsentral’nyy Gosudarstvennyy Arkhiv] and the Central State Historical Archives [Центральный Государственный Исторический Архив = Tsentral’nyy Gosudarstvennyy Istoricheskyy Arkhiv] systems of the CIS, with over two hundred seventy central and branch repositories located throughout Russia, Ukraine, Belorussia, Uzbekistan, Kazakhstan, Georgia, Azerbaidzhan, Moldova, Kirgizia, Tajikistan, Armenia and Turkmenistan. Included in these systems are traditional provincial and country archives.

Central States Archives in Russia do not normally have the funding to respond to correspondence. All church records have been sent to Central State Archives. Civil registration was begun in 1917 and records are available at ZOG??? A few questions may be answered by correspondence at Ukrainian archives. Most researchers either visit the archives in person, or hire an agent to do the research for them. For information about hiring professional researchers see page #???.

Repositories and significant collections of vital records for Russian-German research include:

Central State Historical Archives of Belorussia in Minsk contains church books of the Lutheran Bishopric of Minsk, vital records of the Mogilev Roman Catholic Consistory, and poll tax records for the Minsk province.

Central State Historical Archives of Moscow has vital records for the Moscow Evangelical-Lutheran Consistory, 1833-1917.

State Archives of the Saratov Region houses original church books for the Lutheran congregations of the Volga region, vital records of the Tiraspol Roman Catholic Consistory, and poll tax records for the Saratov province.

St. Petersburg Central State Historical Archives contains vital records for the St. Petersburg Evangelical-Lutheran Consistory, 1833-1885, and poll tax records for the Sanktpeterburg province.

«Please identify which collections or parts of collections from above that we have at the FHL. Please be specific—what years or areas do we have? What years or areas are missing?»

Contacting the Central State and Central State Historical Archives systems is both difficult and time consuming. All correspondence must be written and addressed in the native language using the Cyrillic alphabet. Do NOT send money through the mail. A guide listing both addresses and telephone numbers for these archives is:

International Directory of Archives = Annuaire international des archives / International Council on Archives. Archivum, vol. 38. München; London; New York; Paris: K. G. Saur, 1992. (FHL book 020.5 Ar25 v. 38). Commonwealth of Independent States archive addresses are listed state-by-state in English on pages 71-88, and in Russian on pages 88-121.

Arrangement of Russian Archive Records. Russian archive material is organized by fond [фонд], opis [опись], and delo [дело]. The records in a fond are simply the records of a specific organization, portion of an organization, or individual. An institution creates records for its own purpose and use. When the administrative or personal value of the records expires, they are transferred to an archive.

Archives may also create collections as opposed to fonds. These collections contain records of differing authorship and are filed together on some logical or thematic basis. In some archives, therefore, vital records may be found in collections rather than fonds. These collections, as in the Crimea for example, usually include records of more than one religious denomination.

Fonds and collections are often described in guides [путеводители = putevoditeli]. The individual item in a fond is a file or volume [дело = delo]. Each delo is given a title based on the record type and contents. Items are usually filed chronologically by the earliest year of information found in that item.

The inventory of files in a fond or collection is known as an opis [опись]. While fond is a statement of authorship, opis is a statement of content. It consists of the title assigned to each time listed in a sequential order. It also includes information on inclusive dates and number of pages. The opis is the key to finding records in a fond and is considered the most significant finding aid used by researchers. It is usually not available outside of the archive.

A fond may have more than one opis. These sometimes reflect different types of material or blocks of material accession by the archives. The decision as to what to include in an opis is in the hands of the archival cataloger, and will vary significantly from archive to archive.

Special German Archives

Researchers who identify the German, French, Swiss, or Austrian town of origin of their German-speaking ancestors who settled in Russia can find information about significant archives and how to contact them in the “Archives and Libraries” section of the Germany Wiki. Four German archives in particular are important for researching Germans from Russia:

German Center for Genealogy [Zentralstelle für Genealogie] was founded as an archive for genealogical materials. It has an extensive collection of German church records from Poland, Russia, Lithuania, and other east European German-speaking settlements. The Family History Library has microfilms of these records, but if you need more information, you can contact the center. For a fee, employees of the center will try to find genealogical sources. But as a general rule, research must be done in Leipzig by the researcher. The address is:

     Deutsche Zentralstelle für Genealogie
     Postfach 274
     D-04002 Leipzig
     GERMANY

German Foreign Institute [Deutsches Ausland-Institut (Stuttgart)] between 1917 and 1945 created a parish register inventory, genealogies, biographies, and a dozen alphabetical index card files listing names of Germans from Russia, their settlements, and showing many of their places of origin. In 1987 this collection became part of the Federal Archive [Bundesarchiv] in Koblenz. The Family History Library has microfilms of these card files. They are described in the Author/Title Search of the Family History Library Catalog under Deutsches Ausland-Institut (Stuttgart). Many are also cited in the appropriate sections of this outline. The archival material from this collection is now at:

     Bundesarchiv
     Potsdamer Str. 1
     D-70173 Koblenz
     GERMANY

A sixteen page inventory of this collection is:

Deutsches Ausland-Institut (Stuttgart). Karteienverzeichnis: 1750-1945 (Card Index Inventory, 1750-1945). Salt Lake City: Genealogical Society of Utah, 1988. (FHL film 1340061 item 3).

East German Genealogical Study Group [Arbeitsgemeinschaft ostdeutscher Familienforscher (AGoFF)] specializes in ancestors east of the Oder-Neiße line and east European settlements such as Russia and Moldova. The study group requests inquiries be typed and in the German language whenever possible. Please send at least two reply coupons when inquiring for help by correspondence. International reply coupons are available at large post offices.

     Arbeitsgemeinschaft ostdeutscher Familienforscher
     Nachtigallenweg 14
     D-50997 Köln
     GERMANY

Archive, Library, and Museum in the House of Germans from Russia [Archiv, Bibliothek und Museum im Haus der Deutschen aus Rußland] is an active cultural preservation organization.

     Archiv, Bibliothek und Museum im Haus der Deutschen aus Rußland
     Raitelsbergstr. 49
     D-70188 Stuttgart
     GERMANY

Other Archives Outside of the CIS

Brazil

See the Wiki article Brazil Archives and Libraries for information about archives with material about Germans from Russia in Brazil.

Canada

See the Canada Archives and Libraries Wiki article and the appropriate provincial Wiki articles for lists of archives in Canada which may have material about Germans from Russia in their collections.

Latvia

     State Archives of Latvia
     226007 Riga
     Ul. Bezdyeligu 1
     LATVIA

Lithuania

     State Archives of Lithuania
     232016 Vilnius
     Ul. Kareiviu 21
     LITHUANIA

Moldova

National Archives of the Republic of Moldova has church books for many Germans-speaking Roman Catholic and Lutheran congregations of Bessarabia in fond 211, opis 22. Hiring a professional researcher may be the best way to access these archives.

     Национальный архив Республики Молдова. Имеется филиал
     277028, Кишинев
     ул. Дзержинского, 67-б
     MOLDOVA

Romania

Researchers may be able to learn about ethnic German settlers in areas that are now part of Romania by correspondence with the State Archives of Romania:

     Archivelor Statului din România
     Bucureşti, Sect. 5
     Bdul Kogălniceanu 29
     ROMANIA

The letter must be typed in Romanian to get a response. The staff at the Family History Library can provide a list of letter writing phrases to help compose a letter in Romanian.

United States

Many archives and libraries in the United States have information about Germans from Russia. For more information about these repositories see the Wiki article United States Archives and Libraries and the appropriate state research outlines. A significant library of German-Russian material is:

     Family History Library
     35 North West Temple Street
     Salt Lake City, UT 84150-3400
     USA
     Telephone: 801-240-3433
     Fax: 801-240-1925

The Family History Library has acquired German-Russian records from archives in Russia, Ukraine, and other sources. These include:

St. Petersburg Lutheran Consistory, including parishes near St. Petersburg, near the Black Sea, in Bessarabia, and Volhynia
Bessarabian Lutheran settlement church records
Volhynia Lutheran church records
Bukowina and Galicia (formerly Austria) some church records
Library of Congress collection of Berlin Document Center films

See the “Church Records” section of this outline for details. The Family History Library has no records from the Volga region or the Caucasus.

The hours, holidays, catalog, collection, services, key resources, and how to prepare to visit the library are described in Library Services and Resources.

Germans from Russia Archives and Libraries

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