Land Entry Case Files

United States Land and Property Case files

The National Archives preserves over ten million land entry case files which document each transfer of federally controlled public land parcel to private ownership.

These files indicate who applied for the land, if a patent (original title) was issued, and include a physical description of the property and where the land was located. The type of transaction is also shown such as cash entry, credit entry, homesteads, patents (deeds), timberland rights, or mineral rights, military bounty land, private land claims (from previous foreign governments), railroad grants, school grants, and swamp grants.

Case files cover the time of the American Revolution (1776) to the mid-1900s, but mostly apply from 1820 to 1908. The vast majority of case files pertain to land in 30 federal land states.

Two kinds of land records are closely associated with case files. If an application were successfully completed, a patent  was issued. However, if the application were never finished or rejected, there is still a case file, but no patent. Nevertheless, for EVERY case file there should be a corresponding tract book  entry showing the location of the property and its status.

Value of case files

Case files show details about when and where an ancestor applied for land from the federal government. Case files sometimes include information about family members, neighbors, military service, or citizenship naturalization records. Knowing the location of an ancestor's new property provides clues to help search for the records of the disposal of that property, or nearby properties. You can also search for a variety of non-land records of the ancestor in that area. Case files, and the associated tract books can be used to find information about neighbors—people who sometimes turn out to be relatives. When few other clues exist, a case file can lead to subsequent  land transfer records that state or infer a parent-child relationship between the people involved.

Jurisdictions

Land entry case files are from the 30 federal land states. These are states west of the Ohio-Mississippi River, and Florida, Alabama, and Mississippi. Case files pertain to the transfer of federal public land to non-federal (private or state) ownership .

The subsequent disposal of that formerly-federal property should be recorded in local county deeds, mortgages, property tax records, and plat maps.

Contents of case files

Case files can include a variety of record types. Military bounty land case files will have different kinds of records than homesteads, cash entries, mining, or timberland cases. For example,

• Military bounty land  case files can include warrants, treasury certificates, exchange certificates, and applications.
• Cash entry  may include an application, receipt, warrant for survey, survey, testimonies, affidavits, newspaper notifications, naturalization papers, final certificate, and patent.
  

Variation over time. Case file contents varied over time. Case files before 1840 usually listed only the entryman, location, acreage, price, date, and place of the land entry. After 1840 case files often contain the entryman's age, place of birth, citizenship, military service, literacy, economic status, and similar information about family members.

• An example 24-page 1880-1886 De Smet, South Dakota homestead case file for the father of Laura Ingalls Wilder of Little House on the Prairie  is on the Internet at Ingalls Homestead.
  

Land descriptions. Case file land descriptions use the terminology of the rectangular survey system, including sections, townships, and ranges.

Tract book entries. In addition to the case file, a related entry would always be made in the appropriate tract book. Tract books are arranged by state, land office, township number, range number, and section number.

How to obtain a case file

Steps to obtaining a case file Step 1. Find the legal land description of the property: A. in an index under an ancestor's name, or B. by browsing appropriate tract books page-by-page for an ancestor's name. Step 2. Submit NATF-84 (a land entry case file request form), and $50 to the National Archives.

Step 1A. Find the land description. The best strategy is to first find an ancestor's land description.

Sources which show the land description:

• Land patent. If your family still has the patent (original title) for a piece of property, that patent will show the land description.
• BLM land patent search. The online index to eight million land patents 1820-1908 and military bounty land shows each entry's land description. However, this index does not include the two million case files which were never finished, forfeited, relinquished, or cancelled.
• Seven states index. The seven states index  at the National Archives in Washington, DC, also gives each entry's land description. The index covers Alabama, Alaska, Arizona, Florida, Louisiana, Nevada and Utah for pre-1908 case files both patented and unpatented.
• Use search engines like Google to identify state land record indexes that could reveal land descriptions.

Step 1B. Search tract books page-by-page. Alternatively, IF  you cannot find elsewhere the section, township number, and range number, you could search page-by-page through the tract books for the county where an ancestor lived until you find his or her name.

1Bi. The following sources can help narrow the number of tract books to search:

• Coverage table. Use the description of the townships and ranges covered in each tract book as described in the Tract Books Coverage Table to narrow down the volumes you will need to view to find an ancestor's land entry. For example:
  
• FHL Catalog description. For a detailed list of this collection's contents by film number, see the FamilySearch Catalog entry:

United States, Bureau of Land Management, Tract Books (Washington, D.C. : Records Improvement, Bureau of Land Management, 1957). At various repositories (WorldCat); On 1,265 FHL Films starting with 1445277.

• Index. Or, if you have access to the National Archives in Washington, DC, use the Index to Tract Books, RG 49, MLR# UD2321, to each state's tract books which allows researchers to identify the tract book number that covers the area in which they are interested.
• Townships and ranges in each county. In addition, "Appendix A" in Land and Property Research in the United States  lists each present-day federal land state and county together with its farthest north-, east-, south-, and west- township and range for that county, and the meridian(s) that applies. This information can help you narrow down the number of tract books you will need to search.
• Land offices. Tract books for some states, such as Alabama and Ohio are organized by land office. Others are organized for the whole state. "Appendix B" in Land and Property Research in the United States  shows the varying land office boundaries in each state over many years.

1Bii. Browse the tract books. To browse the online tract books 1820-1980, click here.

⇒Select the "State"

⇒Select the "Volume." In some states the land office is mentioned with the volume number. Clicking on a volume takes you to the images.

If you cannot find an ancestor in these land records . . . Re-try the BLM Land Patent Search  using variant spellings of the ancestor's name. Check for an index among the tract book volumes. Sometimes a separate index volume exists for all the tract books from the same land office. Hunt for the land records of relatives. Sometimes one ancestor would obtain land through the name of a relative, or even a neighbor. Look for county land records if an ancestor obtained land from an individual rather than from the federal government. Look for county land records showing an ancestor disposed of a parcel of land in order to learn where he or she first obtained the land from the federal government. Search alternative local record types like census, church records, cemeteries, court records, and tax records to find ancestor information.

Step 2. Submit NATF-84 (a pdf land entry case file request form), and $50 to the National Archives.

To obtain a land entry case file you will need information about the ancestor's state, county, land office, and land description listing the section, township number, and range number. The form also requests the patent number, but if that is lacking, you can substitute  photocopies of the tract book entry, and the exact citation for the tract book and page number of the entry.

Availability

Case files for 10 million land entries are available only at the National Archives in Washington, DC. For %50 they can be ordered preferably by e-mail, but are also available by postal mail using Form NATF-84 (pdf).

Related Wiki Articles

• Tract books history, preparing and how to use them, content, access, and related case files.
• United States, Bureau of Land Management Tract Books (FamilySearch Historical Records) describes the online federal tract book collection for 28 federal land states from 1820-1908.
• Grants from the Federal Government (Public Domain) explains public lands, how individuals claimed some of it, and the paperwork created during the process.
• BLM Land Patent Search discusses the index to eight million patented (finished) land applications, and military bounty land papers. Each entry in this index includes the land description useful for finding an ancestor in a tract book.
• Rectangular surveys includes a section about tract books. This article shows how principal meridians, baselines, townships, ranges, sections, and aliquots are used for land descriptions found in tract books and other property records.
• United States Land and Property page is a general discussion of land record research for genealogists. It serves as a table of contents to related Wiki pages about American land records including tract books, related land entry case files, and the BLM land patent search.

Related Websites

• Bureau of Land Management General Land Office Records includes the Land Patent Search, instructions, and search tips.
• Form NATF-084 (pdf) used to order land entry case files from the National Archives.
• Land Records: Introduction and Links to Resources on Land Entry Case Files and Related Records National Archives explain land record research.
• Texas General Land Office Land Grant Search of over 665,000 land entries in Texas. Also includes grants from Spain, Mexico, and the Republic of Texas.

For Further Reading

• Kenneth Hawkins, Research in the Land Entry Files of the General Land Office: Record Group 49, Reference Information Paper, 114 (Washington, DC: National Archives and Records Administration, 2007), 9. Internet version (pdf) At various repositories (WorldCat) FHL Ref Book 973 J53hrL
• E. Wade Hone, Land and Property Research in the United States (Salt Lake City, Utah : Ancestry Pub., c1997), chapters 8 and 9. At various repositories (WorldCat); FHL Book 973 R27h.