Use the Information
Step 5: Use the information.
After you have searched records you are ready to use the information you found.
To make best use of the information—
- Evaluate what you found.
- Transfer needed information to the appropriate forms.
- Organize the new records.
- Share your findings.
When you have completed this step, you will have new information organized on family group record and/or pedigree charts. You may also have recorded the information in personal or family history notes.
When you have learned all you wish to learn about a family, share your information with others by contributing it to Ancestral File or by preparing and publishing a book or article or putting up an Internet site. Latter-day Saint Church members will want to prepare their ancestors’ names for temple ordinances.
You will also be ready to start the process again and return to Step 1 to research another objective or individual.
Evaluate the Evidence
Having found one or more records about a person, it is time to evaluate what you found and determine how helpful and reliable it is.
Transfer the Information
Transfer the new information about your objective to the appropriate family group record and/or pedigree chart. The new information may correct earlier information, answer questions, or pose new questions. Where new information conflicts with what is already on the forms, you must determine which is correct. You may want to record both pieces of information until you can determine which, if either, is correct. However, be discrete with confidential or harmful information. After comparing the old and new information, you can return to Step 2 and choose new objectives.
Cite Your Sources
Every time you add new information to your forms or database, cite the source of that information. You may record sources on the bottom or back of most family group record forms or on an attached sheet. If you are using a computer program, there is usually a field for recording source notes.
Citing your sources will—
- Help you and other researchers avoid duplicate searches later.
- Give other family researchers confidence in your research.
- Enable other family researchers to check you sources for additional information.
| Provide enough information so anyone could easily find the source later. |
Without documenting sources, your information is unproven. As you cite a source, be sure anyone could (1) readily locate or identify the source later and (2) evaluate the validity of the source. You should usually include—
- Author’s Name or provider of information.
- Title of the record or book.
- Place of the original information (such as a county name, or a book’s city and publisher.)
- Date of information (if a book, year of publication.)
- Page or entry number, telling where the information is in the record.
- Location of the copy you examined (a call number for library materials, or the person who has possession of the record.)
Only cite the sources you have seen. If you received information second-hand from others, identify the person who provided the information, such as “Lakeshore Cemetery as researched by John Leland.”
Examples of recorded sources:
- From personal knowledge: “Thelma Winter, daughter of George and Grace Winter, statement made at Los Angeles, 24 June 1976. She was present at the funeral of her sister, Margaret.”
- From family sources: “Maude Family Bible; p. 614, copy owned by David Merrik, American Fork, Utah. Births of the children appear to have been recorded on the date they occurred.”
“Letter from John Schmitt, Boston, MA, to Sally Hansen n Chicago, IL dated 4 June 1883; photocopy in possession of Aaron Jones, Santa Clara, CA.”
“Family group record of Aaron Pierce in possession of Albert Fairfield, 1318 Wilmont Drive, Medford, Oregon. Original source unknown.”
- From a published book: “Mary Coffin Johnson, The Higleys and Their Ancestry, 1630-1892. New York: D. Appleton, 1896; pp 9-15; (Sutro C571 H639 1896).”
- From a manuscript document or certificate: “Probate packet for Lawrence Mitchell; County Clerk; Sullivan Co. NH, Will dated 3 August 1838, probate settled 6 June 1846; photocopy in possession of Aaron Jones, Santa Clara, CA.”
“Birth Cert of Harriet Meyerink; 1918; Dept of Vital Statistics, Sacramento CA, Cert #342890; in possession of Aaron Jones, Santa Clara, CA.”
“Census: 1850 Lincoln Co. NE; E.D. 47; p. 271; FHL film 973025.”
For records from a library or archives, include the repository name and call numbers (a film or book number) or document numbers. For example, for a record from the Famiy History Library, add the following to your description:
“FHL film 906828 item 3”
“FHL book 974.9 H2ne”
As you document your findings—
- Be consistent in the format you use.
- Avoid unfamiliar abbreviations.
- List all the sources used to support your findings.
- Identify any conflicting or missing information.
- Indicate if additional research is needed.
For more information on recording sources and footnote style guides see Cite Your Sources (Source Footnotes).
Using a Computer for Genealogy
| You do not have to have a personal computer to keep genealogy records, but it helps! Computer note keeping offers an important advantage. After typing the information once, you can use it repeatedly in many different ways. The same information can be used in pedigrees, family group records and descendancy charts, and is easily shared for other people to use. This flexibility saves time. Reports and charts are easily updated without extensive retyping. A computer program can help you analyze some information by preparing special reports, such as possible errors (for example, children born before parents’ births). However, computers may be expensive and are not as portable as a pencil and paper.
Specially designed computer programs are available to help genealogists more easily compile—
When selecting computer programs to help with genealogical note keeping, consider these factors:
Two helpful reviews of dozens of genealogy programs are on the Internet at:
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Researchers benefit greatly from the work of earlier researchers. Often several researchers are interested in the same ancestors. Because researchers rely so heavily on the findings of others, sharing information is the way to return the favor.
Sharing is also a great way to "find" ancestors. Sharing results in collaboration. Cousins will begin to contact you asking for more information. Sometimes the questions they ask will result in work that leads to new information. Once in awhile they will donate the new information directly to you.
Sharing is a good way to FIND ancestors.
In genealogical research, it may never be possible to "verify" all information, but we can have high confidence in research that is thorough and reasonable. Such efforts produce quality sources and benefit the genealogical community.
If you are using a computer program for your genealogical record keeping, be sure it supports GEDCOM (see [Using a Computer for Genealogy]) so that you can share your information with others.
Family
Share your newly discovered information with family members who provided information and with others who may be interested. A family reunion or family newsletter can be an excellent way to share information and help locate others who are interested in your family history.
Pedigree Resource File
An important way to share your findings is to contribute to the Pedigree Resource File.
New FamilySearch
Another valuable way to share your findings is to help correct information displayed in New FamilySearch. In a sense, the New FamilySearch is WikiPedigree of the world. Adding source documentation, merging, and correcting this Internet file all help.
Put Up a Website
Sharing your genealogy on an Internet website is a relatively easy and inexpensive way to publish your findings.
Write a Family History
Your family's history can be a source of enjoyment and education for your family.
Books.
With the growing popularity of "desk top publishing," it is becoming very easy to publish a book about your family.
Periodical Article.
If you don't have enough information or funding to write a book, you may want to write a short article for a genealogical periodical.
Participate in a Family or Surname Association
Others may be searching for the same families you are researching or may have found information they wish to share.
Donate Your Files
On occasion it may not be possible to publish your findings.
Prepare Names for Temple Ordinances
If you are a member of The Church of Jesus Christ of Latter-day Saints be sure to submit information about your desceasedfamily members so you can provide temple ordinances for them.
Restart the Research Cycle
Ongoing genealogical research is the process of repeating, cycle after cycle, the fivesteps of the research discussed in this article.
For Further Reading
Appendixes