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== <span></span>'''<span>Setting Up an Organized System</span>''' == | == <span></span>'''<span>Setting Up an Organized System</span>''' == | ||
<div class="pullquote"><span></span><br></div> | <div class="pullquote"><span></span><br></div> | ||
{| | {| cellspacing="1" cellpadding="6" width="274" align="right" border="1" | ||
|- | |- | ||
| '''Tip:''' Do NOT change your old files to a new note keeping system all at once. Start slowly with just the one family you are researching right now. Wait to organize the file of another family until you start research on that family.<br> | | '''Tip:''' Do NOT change your old files to a new note keeping system all at once. Start slowly with just the one family you are researching right now. Wait to organize the file of another family until you start research on that family.<br> | ||
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== <span></span>'''<span>Keeping the System Organized</span>''' == | == <span></span>'''<span>Keeping the System Organized</span>''' == | ||
<span>In order to be organized, commit to start with the research already organized as you start on the family. And commit to keep it that way as you go. </span> | <span>In order to be organized, commit to start with the research already organized as you start on the family. And commit to keep it that way as you go.</span> | ||
'''''<span>Prepare for each new search.</span>'''''<span> While looking at the family group record for the family, pick a research objective (one person in the family, and one event in that person’s life) to research. Write that objective on the family [[Research Logs|research log]]. Select a source you hope will document that event and write the [[Cite Your Sources (Source Footnotes)|source footnote]] data on the research log. Get most of the information for the footnote from the catalog of the repository where you are working. Write the footnote data on the research log BEFORE you look at the source. </span> | '''''<span>Prepare for each new search.</span>'''''<span>While looking at the family group record for the family, pick a research objective (one person in the family, and one event in that person’s life) to research. Write that objective on the family [[Research Logs|research log]]. Select a source you hope will document that event and write the [[Cite Your Sources (Source Footnotes)|source footnote]] data on the research log. Get most of the information for the footnote from the catalog of the repository where you are working. Write the footnote data on the research log BEFORE you look at the source.</span> | ||
'''''<span>Follow-up on each search.</span>'''''<span> To stay organized, it is important to commit to finish the paperwork and filing BEFORE the next search begins.</span> | '''''<span>Follow-up on each search.</span>'''''<span>To stay organized, it is important to commit to finish the paperwork and filing BEFORE the next search begins.</span> | ||
=== <span><span>• <span></span></span></span><span></span>'''''<span>if the search is negative</span>'''''<span></span> === | === <span><span>• <span></span></span></span><span></span>'''''<span>if the search is negative</span>'''''<span></span> === | ||
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# <span><span><span></span></span></span><span>Write [[Cite Your Sources (Source Footnotes)|footnote data]] in the margin on front.</span> | # <span><span><span></span></span></span><span>Write [[Cite Your Sources (Source Footnotes)|footnote data]] in the margin on front.</span> | ||
# <span><span><span></span></span></span><span>Write on back your full document number.</span> | # <span><span><span></span></span></span><span>Write on back your full document number.</span> | ||
# <span><span><span></span></span></span><span>Finish your [[ | # <span><span><span></span></span></span><span>Finish your [[Research Logs|<span>research log</span>]] by filling-in your document number and summarizing the results.</span> | ||
# <span><span><span></span></span></span><span>Transfer each piece of family history data from each new source to your family group record.</span> | # <span><span><span></span></span></span><span>Transfer each piece of family history data from each new source to your family group record.</span> | ||
# <span><span><span></span></span></span><span>Cite ALL sources found for each event.</span> | # <span><span><span></span></span></span><span>Cite ALL sources found for each event.</span> | ||
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== '''<span>Document Numbers and Filing Order</span>'''<span></span> == | == '''<span>Document Numbers and Filing Order</span>'''<span></span> == | ||
<span>Write a document number that you create on the back of each document photocopy, and put the same number on your research logs. File documents in order by that number within the family’s folder. These will make your research logs a table of contents to your source copies. | <span>Write a document number that you create on the back of each document photocopy, and put the same number on your research logs. File documents in order by that number within the family’s folder. These will make your research logs a table of contents to your source copies.</span> | ||
</span> | |||
<span>There are two parts to your document number:</span> | <span>There are two parts to your document number:</span> | ||
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# <span>'''''Next Available Number.'''''<span></span>If you already have 7 documents in the file, the next available number is 8. Append the next available number to finish your complete document number, ''for example''</span> | # <span>'''''Next Available Number.'''''<span></span>If you already have 7 documents in the file, the next available number is 8. Append the next available number to finish your complete document number, ''for example''</span> | ||
<div><center> | <div><center> | ||
{| class="plain" | {| class="plain FCK__ShowTableBorders" | ||
|- | |- | ||
| William <br> FRAZIER<br>1826-1881<br> 8<br> | | William <br>FRAZIER<br>1826-1881<br>8<br> | ||
|} | |} | ||
</center></div> | </center></div> | ||
<span><span></span>Start over with number 1 in each different family’s folder.</span> | <span><span></span>Start over with number 1 in each different family’s folder.</span> | ||
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== '''<span>Links to Other Sites about Organizing</span>''' == | == '''<span>Links to Other Sites about Organizing</span>''' == | ||
=== '''''<span>FamilySearch </span>''''' === | === '''''<span>FamilySearch</span>''''' === | ||
* <span><span></span></span><span>[http://www.familysearch.org/Eng/Search/RG/frameset_rg.asp?Dest=G1&Aid=&Gid=&Lid=&Sid=&Did=&Juris1=&Event=&Year=&Gloss=&Sub=&Tab=&Entry=&Guide=ALL_REF_DOC_-_Basic_Paper_Filing.ASP Organizing Your Paper Files]. | * <span><span></span></span><span>[http://www.familysearch.org/Eng/Search/RG/frameset_rg.asp?Dest=G1&Aid=&Gid=&Lid=&Sid=&Did=&Juris1=&Event=&Year=&Gloss=&Sub=&Tab=&Entry=&Guide=ALL_REF_DOC_-_Basic_Paper_Filing.ASP Organizing Your Paper Files]. </span><span><span>How to collect and sort genealogy materials from your home and family.</span></span><span>Ideas on how to store in plastic tubs and use paper files and documents in relation to a computer genealogy management program.</span> | ||
* <span><span><span></span></span></span><span>[http://www.familysearch.org/Eng/Search/RG/frameset_rg.asp?Dest=G1&Aid=&Gid=&Lid=&Sid=&Did=&Juris1=&Event=&Year=&Gloss=&Sub=&Tab=&Entry=&Guide=ALL_REF_DOC_-_Organizing_Paper_Files.ASP Organizing Your Paper Files Using Folders]. | * <span><span><span></span></span></span><span>[http://www.familysearch.org/Eng/Search/RG/frameset_rg.asp?Dest=G1&Aid=&Gid=&Lid=&Sid=&Did=&Juris1=&Event=&Year=&Gloss=&Sub=&Tab=&Entry=&Guide=ALL_REF_DOC_-_Organizing_Paper_Files.ASP Organizing Your Paper Files Using Folders]. </span><span>Describes how to create a document storage system that allows quick access to notes you have</span><span>already gathered and preserves your material for the next generation.</span> | ||
* <span><span><span></span></span></span><span>[http://www.familysearch.org/Eng/Search/RG/frameset_rg.asp?Dest=G1&Aid=&Gid=&Lid=&Sid=&Did=&Juris1=&Event=&Year=&Gloss=&Sub=&Tab=&Entry=&Guide=ALL_RefDoc_-_Organizing_with_Binders.ASP Organizing Your Paper Files Using Binders (Notebooks)]. </span><span>After you set up a basic filing system to organize your family lines</span><span>, you may want to supplement the basic system with binders for various special needs. | * <span><span><span></span></span></span><span>[http://www.familysearch.org/Eng/Search/RG/frameset_rg.asp?Dest=G1&Aid=&Gid=&Lid=&Sid=&Did=&Juris1=&Event=&Year=&Gloss=&Sub=&Tab=&Entry=&Guide=ALL_RefDoc_-_Organizing_with_Binders.ASP Organizing Your Paper Files Using Binders (Notebooks)].</span><span>After you set up a basic filing system to organize your family lines</span><span>, you may want to supplement the basic system with binders for various special needs. </span><span></span> | ||
=== <span></span>'''''<span>Other Sites</span>''''' === | === <span></span>'''''<span>Other Sites</span>''''' === | ||
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[http://www.familysearchwiki.org/u-s-and-canada/united-states-of-america/utah/family-history-library-and-services/family-history-library-resources/Organizing%20Your%20Compouter%20Files%20Class%20HANDOUT.pdf/at_download/file Organizing Your Computer Files Class Handout] (.pdf) | [http://www.familysearchwiki.org/u-s-and-canada/united-states-of-america/utah/family-history-library-and-services/family-history-library-resources/Organizing%20Your%20Compouter%20Files%20Class%20HANDOUT.pdf/at_download/file Organizing Your Computer Files Class Handout] (.pdf) | ||
[[ | [[Rookie Mistakes]] | ||
[[Category:Beginners]] | |||