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Organizing Your Files: Difference between revisions
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== '''<span>Practical Matters</span>''' == | == '''<span>Practical Matters</span>''' == | ||
'''''<span>Each ancestor is in two families</span>'''''<span> (once as a child, and once as a parent). Log and file sources for events prior to marriage in the father’s folder. Log and file events starting with marriage in the husband’s folder.</span> | '''''<span>Each ancestor is in two families</span>'''''<span>(once as a child, and once as a parent). Log and file sources for events prior to marriage in the father’s folder. Log and file events starting with marriage in the husband’s folder.</span> | ||
'''<span></span>''<span>When a source lists more than one family:</span> | '''<span></span>''<span>When a source lists more than one family:</span>'''''<span></span> | ||
# <span></span><span>Pick the most predominant family on the source document.</span> | # <span></span><span>Pick the most predominant family on the source document.</span> | ||
# <span>Put the document copy in that family’s file.</span> | # <span>Put the document copy in that family’s file.</span> | ||
# <span>Compose your document number based on that family.</span> | # <span>Compose your document number based on that family.</span> | ||
# <span>Write your document number on the back of the copy, AND . . . </span> | # <span>Write your document number on the back of the copy, AND . . .</span> | ||
# <span>Log such a source on '''all''' applicable research logs. Some logs will list another family’s numbers. That is good—make each log a list of '''all''' sources that apply to that family regardless of where they are filed.</span> | # <span>Log such a source on '''all''' applicable research logs. Some logs will list another family’s numbers. That is good—make each log a list of '''all''' sources that apply to that family regardless of where they are filed.</span> | ||
'''''<span>2nd marriages, in-laws, and step-children.</span>''''''''<span> </span>'''<span>Log and file sources about these relatives in the file of their closest relative that is on your pedigree.</span> | '''''<span>2nd marriages, in-laws, and step-children.</span>''''''''<span></span>'''<span>Log and file sources about these relatives in the file of their closest relative that is on your pedigree.</span>''' | ||
'''''<span>Computer note keeping.<span> | '''''<span>Computer note keeping.<span></span></span>'''''<span>Computers are great for genealogists—but they are not the final storage medium. Keep your research notes on computer if you like, but make a paper copy at the end of the day. Your descendants may not know how to boot your computer, but they will be able to read your paper printouts.</span> | ||
'''''<span>Make paper copies of electronic sources</span>'''''<span> such as Internet sites, email, fax, or telephone interviews.</span> | '''''<span>Make paper copies of electronic sources</span>'''''<span>such as Internet sites, email, fax, or telephone interviews.</span> | ||
<span></span> | <span></span> | ||
'''<span>Do NOT create one huge research log for all families. </span>'''<span>Such a log is not useful as a table of contents to a particular family’s source copies.</span> | '''<span>Do NOT create one huge research log for all families.</span>'''<span>Such a log is not useful as a table of contents to a particular family’s source copies.</span> | ||
'''<span>Individual folders and locality folders. </span>'''<span>Some researchers like to expand the basic one family = one folder system by also creating a folder for selected individuals, or sometimes all the people in one locality. These are options, but doing this creates questions about which folder gets which sources.</span> | '''<span>Individual folders and locality folders.</span>'''<span>Some researchers like to expand the basic one family = one folder system by also creating a folder for selected individuals, or sometimes all the people in one locality. These are options, but doing this creates questions about which folder gets which sources.</span> | ||
== '''<span>Links to Other Sites about Organizing</span>''' == | == '''<span>Links to Other Sites about Organizing</span>''' == | ||