Poland Letter Writing Guide: Difference between revisions

Poland Letter Writing Guide (view source)

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 *'''Determine where records from your ancestor's home parish are stored today.''' <br>When you have a locality name, use a gazetteer to determine which parish or civil jurisdiction served your ancestor's locality.
-== Research (by institution) ==
+== Research (by institution)  ==
-=== State Archives ===
+=== State Archives  ===
 The best and the quickest way to contact State Archives in Poland is e-mail. It shouldn’t be a problem when you write letter in English. Probably there is at least one archive worker who knows English enough to understand our inquiry. Of course all answers you will get in Polish. You should receive an answer in a month but sometimes it can takes up to 2 months to get results of research. It depends how many cases archive works on. There is also a possibility to sent regular letter but it will significantly increase the time to get information.
 Here you can find a list of all State Archives in Poland with their e-mails.
-'''Payments'''<br>When writting a letter do not include any money in an envelope. The only acceptable form of payment is bank transfer. If research looks for time consuming one, you can be asked to pay an advance. If not, you will receive an invoice for archive services and after it is paid you will receive results of research.<br>
+'''Payments'''<br>When writting a letter do not include any money in an envelope. The only acceptable form of payment is bank transfer. If research looks for time consuming one, you can be asked to pay an advance. If not, you will receive an invoice for archive services and after it is paid you will receive results of research.
+=== Civil registration offices  ===
+In civil registration offices are kept documents younger than 100 years (with some exceptions). Older records should be transferred to an archive. If you would like to know if records are already in archive, you can check it in [http://baza.archiwa.gov.pl/sezam/pradziad.php?l=en Pradziad database].
-=== Civil registration offices ===
+A letter to civil registration office should be written in Polish. You should include as much information as you know concerning record you are interested in: eg. full name, exact or estimated date of event and denomination. Civil registration officer is not obligated to perform research if you can’t specify what are you looking for.
-In civil registration offices are kept documents younger than 100 years (with some exceptions). Older records should be transferred to an archive. If you would like to know if records are already in archive, you can check it in [http://baza.archiwa.gov.pl/sezam/pradziad.php?l=en Pradziad database].
+To receive a record you need to be straight descendant of person you are interested in. For example: you will get death certificate of your great grandfather but it can be a problem to get record of your grandmothers sister second husband. You can ask, but it depends on the officer.
-A letter to civil registration office should be written in Polish. You should include as much information as you know concerning record you are interested in: eg. full name, exact or estimated date of event and denomination. Civil registration officer is not obligated to perform research if you can’t specify what are you looking for.
+'''Payments'''
-To receive a record you need to be straight descendant of person you are interested in. For example: you will get death certificate of your great grandfather but it can be a problem to get record of your grandmothers sister second husband. You can ask, but it depends on the officer.
+Since 2007 the only form of payment is bank transfer. Payment should be done before sending request. Otherwise you will get a response to complete your application within 14 days. If you have a friend or family member in Poland you can ask him to make bank transfer for you (which is cheap and quick) and send you confirmation of payment.
-'''Payments'''
+Copy of cetrificate (without legal force) - 5 zl (ca 1,5 USD)<br>Shortended transcript of certificate - 22 zl (ca 7 USD)<br>Full transcript of certificate - 33 zl (ca 10 USD)
-Since 2007 the only form of payment is bank transfer. Payment should be done before sending request. Otherwise you will get a response to complete your application within 14 days. If you have a friend or family member in Poland you can ask him to make bank transfer for you (which is cheap and quick) and send you confirmation of payment.
+There is also an option that records can be send to the nearest Polish consulate in your country and you will be notified to make payment in your local currency. This way is more expensive.<br>
-Copy of cetrificate (without legal force) - 5 zl (ca 1,5 USD)<br>Shortended transcript of certificate - 22 zl (ca 7 USD)<br>Full transcript of certificate - 33 zl (ca 10 USD)
+=== Parishes  ===
-There is also an option that records can be send to the nearest Polish consulate in your country and you will be notified to make payment in your local currency. This way is more expensive.<br>
+The results of writing to parishes can vary greatly. You may get a great deal of information, or you may get no answer at all. Some clergy are willing and able to provide considerable information, while others are not.<br>
-=== Parishes ===
-The results of writing to parishes can vary greatly. You may get a great deal of information, or you may get no answer at all. Some clergy are willing and able to provide considerable information, while others are not.<br><br>
-== What To Expect  ==
-It may take six months or longer for you to receive a reply to your request for information. Airmail improves the response time. The results of writing to parishes or civil registration offices can vary greatly. You may get a great deal of information, or you may get no answer at all. Some clergy and civil registrars are willing and able to provide considerable information, while others are not.
-When you receive a reply, send the requested payment and a note of thanks or acknowledgement. If you need to request further information, refer to your earlier letters and their return letters by date. You may want to include photocopies of any previous correspondence. If the archive assigned you a reference number, include that number as well.
-Use Polish-English dictionaries to help you understand the reply. Sometimes you can hire accredited genealogists to translate for you. The Family History Library also has published a Genealogical Word List in Polish (34098), which may be helpful.
-If you do not receive an answer, write again, sending a copy of your first letter. Do not send more money unless you verify that your first letter did not arrive.
 == How To Write a Letter in Polish  ==