FamilySearch Wiki:WikiProject Utah Meeting Notes: Difference between revisions

[[FamilySearch Wiki:WikiProject Utah|Project Page]]; [[FamilySearch Wiki:WikiProject Utah Meeting Agendas|Meeting agendas]]  

Attend: Wilma, Dawne, Patsy  

*Wilma has not yet gotten opinions about the Church unit page from consultans she plas to contact.  

*Wilma will create a county sandbox to experiment wth different wiki ideas So we can play with things and not have them changed by other users. Then she will test the pages on people (5-6) from various demographics: genealogists and beginners, old and young, computer users and not so much, wiki users and not - etc.  

**Dawne has already sent out the first announcement about the meeting. Patsy eill sent the official invite Monday or Tuesday after the New Year. It will be set up at MeetingPlace to run through June. Dawne will send a reminder the day before.  

*County Sandbox:  

**Wilma experimented with color on the page. It not only adds variety, but it increases interest. She even wondered if specific colors could be used for certain thingscertain on the pages.  

**She also put boxes around some of the minor headings. They add a nice touch,but it raises questions: should Utah look different than other states? is it worth the effort? who will make the changes?  

*We may want to create a page on the wiki where we can share good ideas

*Broad vision of the what and the why of what we are doing  

*Allow them to give ideas  

=== 14 Dec 2011  ===

**Wilma talked with Jason who created a Progress Chart for Utah county projects cloned from the New York Progress Chart. It still needs to be fixed to reflect Utah's tasks and topics.  

*Treasure Hunt  

**Wilma will compile the treasure hunt page  

**Users will most likely send information to a committee here who will input the information and evaluate it.  

**Possible criteria  

***It should be unique but not so much so that is has only narrow appeal  

***Current as wll as new material is being sought  

***Perhaps largest number of contributions of good quality  

***Manuscript collections  

**Target contributors  

***UGA  

***FHC staff/users  

*County headings  

**From Illinois County Oage - we liked the table with links  

*Project pages  

**Wilma is working on project pages for History, Cemeteries,  

**Marilyn could try the project pages on missionaries to make sure they're understood rge way they're meant, and complete. She shared a Civil War page Wilma created and it was well received. It had three levels. First: stepa to follow; second: more detailed instructions for thise who needed them; and third: more explanation.

=== 7 Dec 2011  ===

**Wilma sent Patsy a partial lists of people to invite to the community meeting which will begin on January 10. Because MeetingPlace doesn't allow the meeting organizers to send a warm invitation, Patsy will wait until Dawne has sent an email invitation to contributors.  

**Patsy will schedule the meetings every second Tuesday starting at 9:00 a.m. The meeting will run from January 10 thru the end of June.  

*The meeting after unit meeting was cancelled to avoid over scheduling. Wilma will visit with consultants individually to get feedback on the LDS Church Unit page design. Those to ask include Pat, David, Jason, Laurie, maybe Beth.  

*Patsy presented the latest plans on the Utah Wiki project at the UGA board meeting on Saturday. She asked what prizes they could offer for the Treasure Hunt. They said they could offer a 2012 SLIG registration, a UGA membership or extension, and a possible Ancestry membership. Danielle also said FamilySearchmay contribute a 2012 RootsTech Registration.  

*Treasure hunt proposed for March thru May. Results should be announced before SLIG registration begins so that wimmer of SLIG attendance can choose his or her class early.  

*Style Guide  

**Wilma got so much feedback saying to put Repositories back under Resources and none the other way, she will put it there. She will add a segment to each county under Repositorities with tips to access and use repositories.<br>

#Marilyn follow up with Danielle on treasure hunt  

#Wilma will ask Jason to create a progress chart on Google Docs similar to what he did for New York. He did it the same day. It still has NY content and focus, but Wilma will update it for Utah.<br>

**Start holding Communitee Meetings 10 January.  

**Patsy will set them up at MeetingPlace for the 6 months from January thru June. Wilma will provide the list of emails of people to invite.  

*What has happened  

**Users have been giving feedback on the Talk Page about formatting and topic names. Wilma has organized the feedback by topic.  

*Treasure Hunt  

**Marilyn is communicating with Danielle about the treasure hunt that is scheduled between March and May.  

**Volunteers who have added content recently have done well, but some have made spelling and other small errors.  

**Potential users need to know the style guide contents  

**Our group needs to review the style guide and make our own comments about it.  

*Wilma met with Kathy Palmer and the Bountiful Utah UGA chapter. Perhaps we could target other UGA chapters to help with Utah counties.Other chapters include Mormon Trails, Cedar City, Riverton  

*Assignments:  

**Patsy will approach UGA officers at the Board Meeting on Saturday to see what prizes they could offer to winners of the Treasure Hunt,<br>

**Patsy will delete the original meeting and create a new one some time in December for the meetings that will start on January 10.They will be weekly for as long as we need them.  

***here will be a 6-month wiki project from Jan-Jun where recruits will complete assigned tasks from project page.  

**No state information should go on county pages. Things that can't be tweaked to the county level, don't belong there  

**Use only Heading levels 3, 4, and 5. Don't use Level 2 headings. They don't wrap.  

**We discussed several existing headings and altered a few of them  

***We decided to use the heading Resource Repositories with appropriate sub-categories as determined in New York  

*Schedule of the project will be on the project page or linked to it. The  

*Assignments  

**Wilma will create a Progress Chart  

**Marilyn will contact Danielle about the Utah wiki project and especially the Treasure Hunt.  

**Patsy will reschedule the meeting  

*No meeting next week

*We reviewed the wording of the cemetery task and made a few suggestions which Wilma will implement.  

*In preparation for the meeting, we arranged to have it recorded for those who would miss it. Patsy is one of those who will miss the meeting.

#All of us will practice the cemeteries task with the intention of giving feedback.

**5-10 minute overview and news  

**10-15 minute training  

*Dawne has two missionaries on her team training volunteers. She has contacted the people who volunteered from Logan. When we get the meeting set up, we will invite them.  

*Marilyn has had experience with populating cemeteries in the States on wiki. That gives her some idea of what is needed in Utah cemeteries. She has also had experience working with volunteers and writing wiki instructions for them. She knows more than most how to write step-by-step instructions without being wordy.<br>

*Wilma will continue creating a Progress Chart for Utah wiki tasks.She will also link a description of the tasks to the chart  

*We need to plan recruiting efforts.

**Much of this Utah Project page was patterned after New York which is being organized  

**We will change some of wording to better reflect Utah  

*Reviewed Project guidelines  

*Document every guideline we add with a date  

***Google books  

***Internet Archives.  

**We need to have James involved  

**Explain forums where people can discuss changes  

*Our first heading will be Quick Facts  

*Don't delete any headings when no info found for them on county pages. Instead note that no data was found. It might eventually be a valid heading

*Add tasks planned but not ready to Project page  

**Cemeteries is nearly ready  

*How does UGA gain visibility?  

**Adoption template on pages with link to website  

*Don't add a template if a topic on the county page contains no records  

*USGenWeb should be searched for contents, but don't add it as a link unless it really has enough content to warrant it  

'''Show and Tell''' accomplishments and follow-up from last week  

*WA reformatted and copied Beaver County on it's talk page. Will discuss in meeting  

*MJM Utah adoption sign: report of Diane Loose's reply  

'''Assignments from 21 Sep still to accomplish'''  

*DH will schedule the meeting throught MeetingPlace and send invitations and details for signing into the meeting.  

*WA will finish the Cemeteries task for acceptance  

**Patsy will present this. Give heads-up about Treasure Hunt. Suggest Prizes gicen by UGA. Photo Contest posibility to get good pictures on the wiki. Advertise wiki through member emails. Identify Chapter heads. Get member list sorted by Zip Code to more effectively target our audience for pictures, info, etc.  

**Suggest Utah Wiki be scheduled as a virtual chapter meeting  

*Meeting w/consultants, etc next week:  

**Logistics: Wilma will spearhead the meeting. Marylan will run the computer.  

**Agenda, flow of the meeting: Look at Beaver to identify what else to add, what to reword. Refer attendees to the items of style. Church section in Utah will be addressed in a later Braonstorm. Make comments on Discussion Pages. We'll have an official Kickoff for Utah wiki soon after Logan. Patsy will handle the two sentences that Church topics won't be left out.  

**This meeting will focus on County Pages. We need to schedule a separate one for State Topics. Perhsaps even a third could focus on general topics.  

*WA will work with Danielle to organize a treasure hunt for Utah sources, similar to what was done in Illinois and soon to be in New York. That will likely be done at the first of the year.  

*We may want to set up a Social Group on FS Forums.  

*'''UGA Board Meeting'''  

*Class Oct 15 in Logan

*Wilma can now add pages!!!!  

*From Sep 7: Wilma did not yet get with James Tanner nor dsammy  

*From Sep 7: Wilma will finish the Cemeteries task for acceptance next week -- Not done  

<br>'''Agenda items''' for today's discussion  

*LDS will need its own brainstorming.  

*Danielle is organizing a contest for wiki content that will take place the beginning of 2012 after NY,  

'''Information/Discussion Items'''  

*Immediate: Write for Crossroads -- a WikiProject Utah article send it to Gina Ortega. Just an update on what we're doing. Inviting.  

*Patsy and Marilyn will schedule a room. And Dawne will set up meetingplace.

**What specifics shall we cover?

*Wilma is going to Logan FH Conference On Octoberr 15. Perhaps Dawne and Patsy will go with her. Fran is presenting about wiki.  

*Project pages need to say something about being UGA.

'''Assignments'''  

*Marilyn will conduct next week's meeting in Wilma's absence

*Style guide

=== 31 Aug 2011  ===

'''Show and Tell''' accomplishments and follow-up from last week  

*[[FamilySearch Wiki:WikiProject Utah Hows#Guidelines_for_Including_Links_.28or_Not.29|Guidelines]]: Wiilma started the page of guidelines to help contributors determine what sites we link to according to quantity/quality of information. We edited the first few and were assigned to go through the rest separatele and return with suggestions.  

'''Agenda items''' for today's discussion  

'''Assignments<br>'''MJM: Change the page adoption template so it invites people to contribute, not to adopt a page. She will also contact Steve Cotrell to see if you can connect to a sujject on the catalog.  

WA will do everything else  

*[[FamilySearch Wiki:WikiProject Utah Hows#Guidelines_for_Including_Links_.28or_Not.29|Guidelines]] are started for quantity/quality of sites we link to. Review these for next meeting.  

'''Agenda items''' for today's discussion  

'''Parking lot''' for future (These are carried forward until discussed)  

*UGA Board Meeting  

**Website  

*Fixed links to USGenWeb sites Beaver county [[Beaver County, Utah#Military|Military]] and [[Beaver County, Utah#Vital_Records|Vital]].  

*Links are being made from county under local history to the Marriott Library Digital Collections for each county.

*Do we want to set some guidelines about how many entries a site should have before it is linked to?  

*Meetings needed with the Utah/LDS experts.  

**LDS wards and branches ultimate: 28 Sep  

'''Show and Tell''' accomplishments and follow-up from last week  

**Did it cause clutter on the page, or was it misleading, making someone believe there was more info available than there was?  

**How good was the coverage?  

**Consider the time period  

**Consider the place  

*Follow up: Pat - would she listen to recordings or are minutes sufficient? Probably not. but each week we will ask to see if she will be able to sign in remotely.  

*Follow up: Church records project at county level. See first draft of ideas. (Word document)

*Illinois county pages — what to incorporate [https://www.familysearch.org/learn/forums/en/showthread.php?t=7793 Forum thread -Proposed Modification to County Page categories/topics] and [[FamilySearch Wiki:WikiProject U.S. counties example|U.S. counties example]] .  

**Illinois community has decided to put all repositories, including court houses, as well as societies and museums at the bottom of the page. And they've reorganized the repositories' grouping. Their thinking is that users want records - especially online ones - before they want to know repositories, We do not have to follow this lead. In fact we will not worry about that at this time. Instead we will focusing our time on content. Organization will come later.  

**Use bullets for each item?  

*[[FamilySearch Wiki:WikiProject Utah Tasks GenWeb Links|UT GenWeb task]]: is it ready? Not until we have some guidelines for sites we link to. We will discuss that next week.  

*County church info, The project is not  

=== 29 July 2011  ===

'''Follow up on previous meeting(s)'''  

*Dawne schedule a physical place to meet.  

*Possible change in meeting time to allow Pat to attend. A possible time is 2:15 on Tuesdays, Wilma will attend through MeetingPlace.  

*Dawne Set up Meeting Place so it is recorded.  

*Wilma create a place to keep minutes.  

*Wilma read Patsy's article about the Utah adopting for UGA Crossroads.  

*Wilma update the instructions for linking as discussed in the meeting.  

*Patsy post minutes of today's meeting.  

*Wilma will make the changes suggested for the County History task.  

**Results: Made a number of changes, especially to ''Where to find the information'' [[FamilySearch Wiki:WikiProject Utah Tasks County History|Tasks County History]] I believe the task got a little easier to accomplish.  

**Please review them and comment on the discussion page and sign with four tildes.  

*Wilma will add a section called "Tasks Waiting in the Wings".  

*Patsy and Marilyn agreed to complete the Courthouse tasks they signed up for.  

**Results:Not done.<br>

*Please review [[Tooele County, Utah#history|Tooele County]] and make suggestions

=== 20 July 2011  ===

• Dawn suggested: o Wilma take charge of the meetings – we agreed o Dawne contact Christina to schedule a permanent room – we’ll hear back from her o Dawne schedule MeetingPlace. Record the meetings - We’ll hear back on this item o We have an agenda. – Wilma will create a place on wiki for this • Possible change in meeting time to allow Pat to attend – Tuesday at 2:15 p.m. – We’ll clear this • Patsy created an article about Utah adopting wiki for Crossroads. Marilyn helped edit it but did not see the final draft yet, Dawne shared it with her team, Wilma will read it. It was shared with Pat • Wilma brought her guidelines for writing on wiki at “wikiproject Utah hows” out of obscurity when she shared them. They will be linked to the project pages. We suggested a few changes there in the instructions for adding links o Changing a few words o Listing the instructions as 1,2.3.4, so volunteers know they must do all of them • We focused on the county history project page especially the instruction to create a history. Wilma tried out her own instructions and decided that creating a table was too difficult. We suggested creating a bulleted list. It looks nice, is fairly straight forward in the text entry option, can be expanded, allows inserting • Wilma proposed that on the admin page there be a place for projects in the wings. • We will post our minutes on the wiki  

[[Category:WikiProject_Utah]]