Browsable Images Instruction for FamilySearch Catalog: Difference between revisions

Revision as of 14:34, 31 March 2020

Purpose[edit | edit source]

The purpose of this project is to designate the correct archive for each judicial district in the Czech Republic to make it easier for researchers to know which archive to use when researching.

Instructions[edit | edit source]

Step 1: Access the Scanned Gazetteer Pages[edit | edit source]

Choose the Bohemian Gazetteer or the Moravian Gazetteer. You will need to download them for this project, due to the large size of each file.

Step 2: Select the page or pages you want to work on[edit | edit source]

Using the task list, choose the page you want to work on. Make sure you select the tab for the Gazetteer you chose. You can find the tabs across the bottom of the spreadsheet. Put your name in the name column. This way we know who's working on what page and people won't do the same work.

Step 3: Go to the page you selected in the gazetteer[edit | edit source]

Open the gazetteer you downloaded and scroll to the page you are working on.
You will have six or seven columns for each page, depending on the gazetteer you chose:

Locality
Alternate spellings or names for that locality
Roman Catholic parish for this location
The archive for that location and the number of respective parishes
Numbers of parish in use
The respective judicial district for that location.
Lists the country.

For this project you will use columns 1,2,4 and occasionally 6.
The gazetteers are in alphabetical order by locality.
Some pages were scanned more than once because the quality of the first scan was poor. If you notice missing columns or information on your, scroll forward a page or two to check for a better scan of the page.

Step 4: Search for each locality in the gazetteer spreadsheet and add the correct archive[edit | edit source]

Open the the gazetteer spreadsheet.
Go through each locality in column 1, finding it in the gazetteer spreadsheet in the municipality column. There is a tab for each letter of the alphabet. Each one has been sorted in alphabetical order by municipality to make this easier. Using control+F will make this easier.
Check the archive column on the gazetteer spreadsheet. If there is already an archive listed, you can move on to the next locality. If not, look at column 4 in the gazetteer file you downloaded to identify the archive. They are all identified by the letter in that column

B=Brno

E= Plzen

L= Litomerice

M= Praha Mesto

P= Praha

S= Opava

T= Trebon

Z= Zamrsk

A= Brno City

O= Olomouc

Enter the correct archive name in the archive column of the gazetteer spreadsheet.

For multiple localities with the same name or localities not in the gazetteer spreadsheet[edit | edit source]

If there is more than one locality with the same name compare the judicial district (column 6) in the book with the judicial district in the gazetteer spreadsheet to determine which archive goes with that locality. Then add the archive from column 4 on the row to the gazetteer spreadsheet.

For example, the Moravian Gazetteer has three localities named Adamov.

If that locality is not in the gazetteer spreadsheet, please add it to the tab labeled "Judicial Districts Not in Other Sheets". Fill out each column as completely as you can using the columns in the gazetteer.

Step 5: Update the task list[edit | edit source]

Put the date in the date completed column of the task list.

@@ Line 1: / Line 1: @@
-{| width="100%" cellspacing="1" cellpadding="15" border="1"
+==Purpose==
-|-
+The purpose of this project is to designate the correct archive for each judicial district in the Czech Republic to make it easier for researchers to know which archive to use when researching.
-|width="25%"| '''Step 1:''' <br> You will see a catalog entry that looks like this. Scroll down to the list of microfilms below.
-|colspan="2" width="75%"|[[File:Image browse instructions 20.PNG|1700px]]
+==Instructions==
-|-
-|width="25%"| '''Step 2:''' <br>
+====Step 1: Access the Scanned Gazetteer Pages====
-*Scroll down until you see a list of film notes with descriptions of what they contain.
+Choose the [https://drive.google.com/open?id=180H09kI56hWb_F0qztMpTbSVCvTJD5YJ Bohemian Gazetteer] or the [https://drive.google.com/open?id=1qN35L76NmSJSjFGsnv3R4mLTwiHT2nc4 Moravian Gazetteer]. You will need to download them for this project, due to the large size of each file.
-*Look at the description on the far left column to help you decide which film you need. They may contain type of record, location and coverage years.
-*Choose the one that best fits your research question.
+====Step 2: Select the page or pages you want to work on====
-|colspan="2" width="75%"|[[File:Image browse instructions 16E.jpg|1200px]]
+*Using the [https://docs.google.com/spreadsheets/d/1SbFiVpiyGq2nEy_-pLmTRezh4AC84k4ituFzKgeAGa4/edit?usp=sharing task list], choose the page you want to work on. Make sure you select the tab for the Gazetteer you chose. You can find the tabs across the bottom of the spreadsheet. Put your name in the name column. This way we know who's working on what page and people won't do the same work. <br>
-|-
+[[File:Crproject1.PNG|700px]]
-|width="25%"| '''Step 3:''' <br>
+====Step 3: Go to the page you selected in the gazetteer====
-*Click the camera icon for the film you want to search to view its images.
+*Open the gazetteer you downloaded and scroll to the page you are working on.
-|colspan="2" width="75%"|[[File:Image browse instructions 16D.png|500px]]
+*You will have six or seven columns for each page, depending on the gazetteer you chose:
-|-
+#Locality
-|width="25%"|'''Step 4:''' <br> Use the icons in the top-left side of the image viewer to navigate.
+#Alternate spellings or names for that locality
-:*The arrows move you from on image to another
+#Roman Catholic parish for this location
-:*The + and the – to zoom in and out of the images.
+#The archive for that location and the number of respective parishes
-:*Clicking on the tiles icon under the + and – will let you see a series of smaller images for the entire collection. This is a quick way to jump forward many images at a time.
+#Numbers of parish in use
-|colspan="2" width="75%"| [[File:Image browse instructions_2.PNG|600px]] [[File:Image browse instructions_3.PNG|300px]]
+#The respective judicial district for that location.
-|-
+#Lists the country.
-|width="25%"| '''Step 5:'''<br> Find the correct item number by scrolling through the images looking for a title board in the film.
+[[File:Moravian_screenshot.PNG|500px]] [[File:Bohemian_screenshot.PNG|500px]]
-:*This is usually a black page with white letters on it and is larger print than the record images.
+*'''For this project you will use columns 1,2,4 and occasionally 6.'''
-:*For a better view, click on an image to enlarge it. <br>
+*'''The gazetteers are in alphabetical order by locality.'''
-:*You can return to the thumbnail view by clicking the menu item in the top left corner with several squares on it.
+*'''Some pages were scanned more than once because the quality of the first scan was poor. If you notice missing columns or information on your, scroll forward a page or two to check for a better scan of the page.'''
-|colspan="2" width="75%"| [[File:Image browse instructions 9.PNG|400px]] [[File:Image browse instructions 10.PNG|400px]] [[File:Image browse instructions_3.PNG|300px]]
-|-
+====Step 4: Search for each locality in the gazetteer spreadsheet and add the correct archive====
-|width="25%"|'''Step 6:''' <br> Review the first several images individually while they are enlarged for an index or instructions for how the records are organized.
+*Open the [https://docs.google.com/spreadsheets/d/1QACiKGiMYNEqF-l9xlt34Vzfyjg2Ake_nFtUqy_FrXg/edit#gid=740973258 the gazetteer spreadsheet].
-|width="37.5%"|[[File:Image browse instructions_6.PNG|600px]]
+*Go through each locality in column 1, finding it in the gazetteer spreadsheet in the municipality column. There is a tab for each letter of the alphabet. Each one has been sorted in alphabetical order by municipality to make this easier. Using control+F will make this easier.
-|width="37.5%"|[[File:Image browse instructions_7.PNG|400px]]
+*Check the archive column on the gazetteer spreadsheet. If there is already an archive listed, you can move on to the next locality. If not, look at column 4 in the gazetteer file you downloaded to identify the archive.  They are all identified by the letter in that column
-|-
+:B=Brno<br>
-|width="25%"|'''Step 7:'''<br> Move from one image to another using the arrows on the top left corner of the page.
+:E= Plzen<br>
-|colspan="2" width="75%"|[[File:Image browse instructions_2.PNG|600px]]
+:L= Litomerice<br>
-|-
+:M= Praha Mesto<br>
-|width="25%"|'''Step 8:''' <br> If there is no index at the beginning, check at the end of that film.
+:P= Praha<br>
-|colspan="2" width="75%"| <br>
+:S= Opava<br>
-|-
+:T= Trebon<br>
-|width="25%"| '''Step 9:''' <br> If there is an index, try finding your ancestor in that index.
+:Z= Zamrsk<br>
-:*They are usually in alphabetical order by last name. Sometimes all of the names that begin with A are grouped together and not in any order.
+:A= Brno City<br>
-:*Sometimes  there is no order and you may have to look through the index one image at a time.
+:O= Olomouc<br>
-:*If you are researching in the United States, [[United States Index Systems]] explains different styles of indexes.
+*Enter the correct archive name in the archive column of the gazetteer spreadsheet.
-|colspan="2" width="75%"| <br>
+====For multiple localities with the same name or localities not in the gazetteer spreadsheet====
-|-
+*If there is more than one locality with the same name compare the judicial district (column 6) in the book with the judicial district in the  gazetteer spreadsheet to determine which archive goes with that locality. Then add the archive from column 4 on the row to the gazetteer spreadsheet.
-|width="25%"|'''Step 10:''' <br> Once you find your ancestor in the index, you may have a page number and or a book number that tells you where their record is.
+For example, the Moravian Gazetteer has three localities named Adamov.
-:*Use the page numbers on the images ('''not''' the image numbers) to find them.
+[[File:Multiple localities 1.jpg|300px]]
-|colspan="2" width="75%"| [[File:Image browse instructions_8.PNG|1100px]]
+*If that locality is '''not''' in the gazetteer spreadsheet, please add it to the tab labeled "Judicial Districts Not in Other Sheets". Fill out each column as completely as you can using the columns in the gazetteer.
-|-
-|width="25%"|'''Step 11:''' <br> Pay attention to whether the images contain two pages or one page when determining where the image you need may be.
+====Step 5: Update the task list====
-:*If the film you are looking at only includes the index, you will need to go to another film.
+*Put the date in the date completed column of the task list.
-:*Use the information in your ancestor's index entry to determine which film in the collection you will need.
-|colspan="2" width="75%"| [[File:Image browse instructions 21.PNG|1100px]]<br>
-[[File:Image browse instructions 22.PNG|700px]]
-|-
-|width="25%"|''' Step 12:''' <br> If there is no index, check several images to determine how they are organized.
-:*They may be in chronological order, alphabetical order or by order recorded.
-:*There may be no order.
-|colspan="2" width="75%"| <br>
-|-
-|width="25%"|'''Step 13:'''<br> If the images don't seem to be in any particular order, you may need to do a page-by-page search of the images.
-|colspan="2" width="75%"|
-|-
-|width="25%"|''' Step 14:''' <br> To find more specific guidelines when searching a collection, see the “How to use this collection” article link on the collection page.
-|colspan="2" width="75%"| [[File:Image browse instructions 23.PNG|1100px]]
-|}
-[[Category:Guided Research]]
-[[Category:FamilySearch]]
-[[Category:FamilySearch Finding Aids]]
-[[Category:Sandbox]]