Netherlands Civil Registration: Difference between revisions

Netherlands Civil Registration (view source)

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 ===Privacy Laws===
 In some cases, you will wish to get records for Dutch ancestors who lived recently, during the time when records  are not public.
-*Dutch birth records are public after 100 years
+*Netherlands birth records are public after 100 years
-*Dutch marriage records are public after 75 years
+*Netherlands marriage records are public after 75 years
-*Dutch death records are public after 50 years
+*Netherlands death records are public after 50 years
 <br>
-You can obtain a certified copy of birth, marriage or death records from the municipality where the event took place at the discretion of the municipality, which can vary. More recent documents can only be obtained with permission of the person(s) involved or proof of death. Some municipalities accept proof that the applicant is a descendant in lieu of permission or proof of death. Some municipalities require proof of descent before they will provide certified copies, even if you have proof of death.
+There is some discretion exercised by each office, but sometimes with permission from the person involved or proof of their death, and proof of your close relationship, you might successfully request certificates.
-===Contacting the Municipality===
+===Find an Address===
-You need to find the address of the municipality. All municipalities have a website, that can usually be found at the .nl address, for example “www.amsterdam.nl” or “www.rotterdam.nl". You can also search for the name of the municipality in a search engine like Google or Bing. Most municipalities will have two addresses: one for visitors and a PO Box (Postbus). You need this second address. There might also be a contact form on the site where you can ask for specific instructions.
+Some municipalities have been absorbed or merged. [https://dans.knaw.nl/nl/over/organisatie-beleid/publicaties/DANSrepertoriumnederlandsegemeenten2011.pdf Repertorium van Nederlandse Gemeenten vanaf 1812 (Overview of Dutch municipalities since 1812)]:  Gazetteer that shows changes in municipalities over the years, including merges. Skip over the introductory material to where the actual listings begin on page 52. The first line gives the existence dates. '''"Afgesplitst"''' means "split off of", '''"toegevoegd"''' means "added", '''"opgegaan in"''' means "merged"' '''"ontstaan uit"''' means "originated from".
-===What to include in a request for a certified copy===
+<br>
-Most municipalities will only accept requests in writing, not via email. In your request for the certified copy, you will typically need to include the following information:<br>
+You can probably locate a website for the office using Google. It would be wise to ask for that office's requirements.
+===Writing to Request ===
+Use e-mail to ask for that office's requirements and how to arrange for payment. But generally, you would need to include:
+<br>
-*Your full name and current address
-*Your signature
 *Full name of the person(s) whose record you are ordering
 *Date of the event
 *Municipality where the event took place
-*Reason why you need the certificate. If you need an international (English) certificate, please indicate that in your request.
+*Reason why you need the certificate.
 *Copy of your passport
-*Signed permission of the person(s) involved, including a copy of their passport, or
+*Signed permission of the person(s) involved,  a copy of their passport, unless deceased
-*Proof of death of the person(s) involved, and
+*Proof of death of the person(s) involved, if deceased
-*Proof of descent. This is not always necessary for your (grand)parents’ records
+*Proof of your immediate relationship
-===Paying for the Certificate===
+*Your full name and current address
-Most municipalities will send you the certified copy with an invoice. The typical fee for a certified copy is around 13-15 euros including shipping. Most municipalities only support bank transfers, not credit card payments, so if you live outside the EU additional bank charges may apply. You can also use a service like TransferWise.
+*Your signature
 == References ==
 {{reflist}}
 [[Category:Netherlands_Civil_Registration]] [[Category:Civil_Registration]]